Purchasing

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The Purchasing Department's purpose is to procure the necessary goods and services required by the departments in a transparent, fair and ethical manner. Furthermore, it is the responsibility of the Purchasing Department to ensure that all procurement activity is conducted in compliance with the Pasco County Purchasing Ordinance and applicable State and Federal laws and regulations and approved policies and procedures.

Note: The Amended Purchasing Ordinance now includes a Local Vendor Preference Policy in Section 2-111, effective as of June 12, 2018. Corresponding documents are located under Chapter 2-Administration, Article IV-Finance, and Division 2, Purchasing.

Questions regarding payments may be directed to Finance at our email.

Vendors are encouraged to submit the attached Vendor Information Form (PDF) to our vendors email to have their email address and contract information updated within the new electronic system.

Solicitations

Pasco County is in the process of converting to Bonfire for all formal Request for Quotes (RFQ) and formal solicitations. This conversion is expected to take place between December 12, 2022 and February 28, 2023. All RFQ and solicitation documents must be obtained as noted below.

PRIOR TO DECEMBER 11, 2022:

For all RFQs and solicitations posted on or PRIOR TO December 11, 2022, please visit the Florida BidNet Direct website for vendors to access. You must register with BidNet Direct in order to view the official solicitation documents. There are free and paid registration options available.

BEGINNING DECEMBER 12, 2022:

For all RFQs and solicitations posted on or later that December 12, 2022, please visit the Bonfire website. You must register with Bonfire to view the official solicitation documents, however Bonfire registration is free for all vendors.

Additionally, beginning December 12, 2022, Pasco County will NO LONGER ACCEPT mail in (written) submissions to RFQs or formal solicitations. All responses MUST be entered thought the Bonfire system at the link above unless otherwise noted in the Advertisement for Bid.

Public Solicitations Openings

Beginning February 1, 2023 Pasco County will only open formal solicitations via our online Teams platform in accordance with the public notice.

Public Openings are held each Tuesday at 2:00pm. A public opening of responses will be conducted at the posted Public Opening following the submission deadline. In the event of a County Holiday or unforeseen delay, responses shall remain sealed until the next public meeting. Firms will be able to attend the public opening virtually, see the following instructions:

Microsoft Teams meeting
Meeting ID: 241 088 831 758
Passcode: EK63aF
Or call in (audio only)
+1 850-988-5160, 688629844# United States, Tallahassee
Phone Conference ID: 688 629 844#

Current Solicitations

Please contact Kim Feeney via email or 727-847-8194 with any questions.

FAQs

Do I have to be a registered vendor to bid?
How do I get on the bidders list?
Where can I view the current solicitations?